Assistant Accountant

How do we process personal data?

We need to process data to take steps at your request prior to entering into a contract or agreement with you.

In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts.

We have a legitimate interest in processing personal data and for keeping accurate records. Processing data from applicants allows us to manage the recruitment / selection process and assess and confirm a candidate’s suitability for employment or work experience. We may also need to process data from applicants to respond to and defend legal claims.

We may process information about whether or not applicants are ‘disabled’ to make reasonable adjustments for candidates who have a disability. This is to enable us to meet our obligations under employment law.

Where we process other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.

For some roles, we are obliged to seek information about criminal convictions and offences. Where we seek this information, we do so because to meet our obligations under employment and equality law.

Who has access to your personal data?

Your information may be shared as part of the recruitment / selection process. This may include with internal or external interviewers involved in the recruitment process and may include video interviews. We will share information with managers in the relevant business area and IT staff if access to the data is necessary for the performance of their roles. We will also share information with Processors carrying out any pre-screening or assessment processes on our behalf.

We will not share your data with any other third parties, unless your job application is successful and we make you an offer of employment. Once you become an employee with us, our HR Privacy Notice for Employees applies.

We will not knowingly transfer your personal data outside the European Economic Area.

How do we protect personal data?

We take the security of your personal data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and that it is not accessed except by our employees in the proper performance of their duties.

How long do we keep data?

If your application for employment is unsuccessful, we will hold your data on file for 6 months after the end of the relevant recruitment process. Networx retain your application information indefinitely but in anonymised form to protect your privacy.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data are set out under our HR Retention Policy.