Salary £30,413 - £33,079
Location London
{Mergefield Value}
{Mergefield Value}

Published

Not Published

Closing

in X days

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

We are seeking a new executive assistant (EA) to support the RCP’s executive director of communications, policy and research and the academic vice president. 

 

Purpose and scope

This fast-paced and busy EA role which is part of the RCP’s communications, policy and research directorate requires insightful prioritisation, tenacity, negotiation and diplomatic communication with internal and external stakeholders. They will frequently need to prioritise incoming requests, liaise with others and solve problems whilst the ED and academic vice president may be unavailable to provide immediate direction or advice. The EA will be responsible for keeping colleagues informed of the AVP’s schedule of meetings with stakeholders and ensuring briefings are prepared when required.  

The EA role also supports their line manager, the external affairs project manager, with the smooth running of the directorate. This includes the planning and delivery of directorate meetings, staff engagement initiatives, intranet updates, coordination of the directorate’s corporate reporting and research and support for individual projects.  

The role sits in the policy and campaigns team with regular one-to-one reporting to the ED and AVP. It may suit someone with an interest in working in a fast-paced policy and/or communications environment. 

 

About you

The role holder will demonstrate  

  • Exceptional organisational skills, attention to detail and the ability to manage multiple and often complex tasks without close supervision.  
  • Strong communication and interpersonal skills with the ability to develop excellent working relationships with the AVP, ED and internal and external stakeholders.   
  • Ability to maintain and upkeep administrative systems, striving for improvements, efficiency and effectiveness.  
  • Ability to evaluate the evolving needs and requirements of the ED and AVP and to suggest and implement new / best ways of working.  
  • Effective organisation of directorate meetings and strategic away days.  
  • Effective project support to key executive director or AVP led initiatives such as the communications reference group.  

 

Your experience includes  

Essential  

  • A-level standard education or above  
  • Successful experience as a personal assistant or working in an administrative role 
  • Excellent knowledge and practice of Microsoft 365 particularly Word, Outlook, PowerPoint, Excel, SharePoint, and Teams  
  • Excellent time management and task prioritisation skills  
  • Exceptional interpersonal skills: friendly and personable demeanour with a positive and pro-active approach to your work  
  • Experience of working with people from diverse groups: face-to-face and remotely  
  • Excellent writing, editing and proofing skills and attention to detail

 

Desirable  

  • Experience of coordinating the running and delivery of projects  
  • Understanding corporate governance  
  • Experience of working in the NHS, medical environment, membership body or charity 

For more information about the role and RCP, please view the role description and candidate brochure attachments at the bottom of this page.

 

How to apply

Please click "Apply Now" to submit your CV and a supporting statement (no more than 2 pages) explaining, with clear examples, how your skills and experience match the job description and person specification. Applicants who do not submit a relevant supporting statement as requested will not be shortlisted.

If you have any queries about the application and selection process please email recruitment@rcp.ac.uk.

 

Closing date: 14 February 2025

Candidate shortlisting: 21 February 2025

Interview date: WC 05 March 2025

 

The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.

The RCP is all about our people – our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us.

 

 

Who we are

The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history, dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians – doctors who work in hospitals – with over 40,000 members in the UK and around the world working to improve patient care and reduce illness. Our activities focus on educating, improving and influencing for better health and care.

Buy
annual leave

Mental health activities
and sessions

Enhanced pension
scheme

Health cash plan and employee discounts

  • Dr Mumtaz Patel
  • RCP President

"I am passionate about supporting our current and next generation of physicians with an aim to improve patient care for all. Our strategic mission is educating, improving and influencing health care design and delivery".

  • Anna Johnson
  • Exams Coordinator

“As a working mum, the RCP has gone above and beyond in helping me to achieve a work life balance. I have never been made to feel that I have to make a choice between work and family life.”

  • Chiraag Panchal
  • Executive Director of People and Culture

"Working at the RCP, my team and I have undertaken significant projects and initiatives that have shaped our workplace culture and HR strategies".

  • Anna Johnson
  • Exams Coordinator

“As a working mum, the RCP has gone above and beyond in helping me to achieve a work life balance. I have never been made to feel that I have to make a choice between work and family life.”

  • Craig Gunderson
  • Internal Communications Manager

"The RCP has a positive and inclusive culture. Everyone’s opinion is valued, regardless of their role, and everyone has the chance to get involved in things that are important to them".

  • Cameron Carby
  • IT Desktop Support Analyst

“Starting as an apprentice, I gained a lot of exposure to various systems and had considerable levels of responsibility. This quickly developed my skills and boosted my self-confidence allowing me to take on further projects and responsibilities."

Footer Accreditation
Footer Accreditation
Footer Accreditation
Footer Accreditation
Footer Accreditation