Finance Administrator

The YMCA provides a range of social housing, sports, health & wellbeing, children’s services, youth and community activities within Hertfordshire for the benefit of local people and communities. With a turnover exceeding £26 million and over 400 staff, the YMCA is committed to making a difference in the local area through the services it delivers and the partner organizations it works with.


This job is responsible for supporting the Financial Controller in providing a comprehensive financial processing and accounting service. The activities include the management and payment of expenses, assistance with invoicing, setting up suppliers, and provide support to production of accounting reports as delegated.

The Role:
• Ensure that purchase invoices are accurately and promptly recorded on the finance system and authorized for payment in accordance with financial procedures.
• Input of all invoices/credit notes to the finance system using the OCR scanning tool
• Ensure all purchase orders and invoices are authorized using the online procurement tool inline with delegation of authority.
• Ensure that expense claims, both through the company credit card and “out of pocket” are accurately and promptly recorded on the finance system and authorised for payment in accordance with financial procedures
• Preparation of payment runs by BACS ready for approval by authorised signatories on a timely basis. Processing of payment run once approved on both the bank and finance system.
• Allocation of all payments made via direct debit on the finance system
• Deal with suppliers and resolve purchase ledger queries.
• Reconciliation of supplier accounts to ensure creditor balances are accurately maintained
• Deal with queries from staff claiming expenses
• Reconciliation of the payments made for credit card transactions against statements.
• Assistance in setting up suppliers on the organisation’s purchasing system


Requirements
• Knowledge of all areas of financial accounting support (ledger work, VAT, reconciliations etc.), ideally including a relevant qualification (e.g. bookkeeping, AAT) (Desirable)
• Knowledge of financial policies and procedures
• Confident and experienced user of Microsoft Office in particular Excel Spreadsheets
• Good standard of numeracy

*This is a remote position; however, candidates must be based in the UK and available for virtual meetings within GMT working hours and able to visit our Hatfield, Hertfordshire when needed*

A full job description is available - Please click the link at the bottom of the page

We look forward to reading your application!

At One YMCA we are an inclusive organisation and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We do not discriminate on the basis of Age, Disability, Gender Reassignment, Marriage/Civil Partnership, Pregnancy/Maternity, Race, Religion/Belief, Sex and/or Sexual Orientation. We encourage applications from all backgrounds, communities, and industries, and are committed to having a team that is made up of diverse skills, experiences, and abilities.

This is a  Full Time role. 
Hours per week:  37.5
Working Pattern: Monday to Friday