Compliance & Systems Administrator - 12-month FTC
This is a {Advertised Permanent / Temporary}, {Advertised Full Time / Part Time} vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
We are seeking a highly organised and proactive Compliance & Systems Administrator to join our growing team on a 12-month fixed-term contract at Paradigm Housing Group. Reporting to the Mechanical & Electrical (M&E) Manager, this role is critical in supporting the compliance and safety of our housing stock. This is an exciting opportunity to be part of a team dedicated to maintaining high standards of customer care, safety, and operational efficiency.
Job Purpose:
The primary focus of this role is to provide essential administrative support to the M&E Manager, particularly within the Asbestos and Mechanical workstreams. The successful candidate will ensure that all Asbestos Surveys and Removal Documents are accurately uploaded to our asbestos register and systems. Additionally, you will oversee the management of compliance documentation and certification, ensuring it is promptly and accurately entered into our systems.
Key Responsibilities:
- Compliance Administration: Provide effective administrative support for all compliance-related tasks, ensuring the timely and accurate processing of documentation and certification.
- Data Management: Accurately update and maintain the Asbestos register and compliance functions within our systems (Civica CX and Tracker spreadsheets).
- Job Management: Oversee the administration of job allocations, ensuring that actions are correctly logged and closed out in our systems.
- Financial Administration: Process and batch purchase orders and invoices within agreed timeframes.
- Communication: Liaise with internal teams, subcontractors, and third-party service providers, ensuring effective communication and value-added service delivery.
- Cross-Team Support: Collaborate across teams to contribute to the achievement of departmental objectives, including customer services and field operatives.
- Process Improvement: Identify opportunities for process improvements to streamline efficiencies in administrative tasks.
What We’re Looking For:
- Previous Experience: Experience working in an office environment is preferred.
- IT Proficiency: Competence in using Microsoft Office Suite, including Outlook, Excel, SharePoint, and Teams is essential.
- Attention to Detail: Strong ability to ensure accuracy in data entry and compliance documentation.
- Proactive Approach: A can-do attitude with the ability to work autonomously and take initiative in identifying and implementing process improvements.
- Organisational Skills: Excellent organisational skills with the ability to manage multiple tasks and priorities effectively.
Further information
For the full job description and person specification for the role please see the attachment at the bottom of this page. Should you have any queries about this vacancy please email recruitment@paradigmhousing.co.uk and we will respond as soon as possible.
As part of our application process, we ask for a covering statement and CV so we can assess your application against our essential and desired criteria as set out in the job description and person specification. Please include in your covering statement how you meet the criteria so we can see how well you match our requirements and give your application the consideration it deserves.
Thank you for your interest in Paradigm Housing Group thus far.
About us
We are Paradigm Housing Group.
We manage more than 17,000 homes across the South East.
We know that house prices in the areas where we work are high, both to buy and rent. We want to help more people have a safe and sustainable home that they can afford.
As a charity, the money we make goes into building new homes and providing an excellent service for residents.
We are a Best Companies two-star accredited organisation in recognition of our high employee engagement and commitment to creating an inclusive workplace where everyone is free to be themselves and feel like they belong. We are clearly focused on the delivery of our five-year corporate plan with ambitious and challenging objectives including delivering one of the sector’s largest digital transformation programmes, improving our environment and sustainability targets and delivering more quality homes to people who need them.
Our benefits
- Holidays – 25 days rising to 30 with length of service (30 days starting for senior roles) plus an extra three paid days off between Christmas and New Year, and the opportunity to buy up to another five days.
- Pension scheme: a defined contribution scheme with employer contributions of 7.5% or 9.5% depending on the employee’s contribution rate.
- Car leasing scheme.
- Annual bonus potential.
- 1 paid professional subscription per year.
- Family friendly policies including generous paternity, maternity, shared parental and adoption leave, sabbaticals and more.
- Health cash plan – worth over £1,800 per year. Includes dental, optical, prescriptions and flu jabs, physiotherapy, chiropractic therapy, reflexology, Sports massage and more.
- Hybrid working for many roles.
- Up to three paid Giving Back (volunteer) Days a year.
- Modern collaborative offices, with free parking and charging points for electric vehicles.
- Opportunities for career development and progression.
- Social events such as quiz nights, Christmas Party, Summer BBQ.
Our Vision
We provide excellent services to customers.
And build new homes to help more people.
We make sure our homes are safe and sustainable.
And strive to do more by making the most of our resources.
Working For Us
Our Values
Safer Together
Driving Improvement
Working As One
Acting Thoughtfully
Being Clear
Please note that customer facing roles may be subject to a DBS check.
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